Google Meet

Use Metaview for your Google Meet video conference calls

Metaview seamlessly captures meetings through Google Meet. Just add Metaview as a participant to your Google Meet video call and we’ll automatically record, transcribe, and summarize everything. No changes to your existing workflow are required.

Joining Google Meet calls

Metaview will join scheduled Google Meet calls autonomously up to 2 minutes prior to the scheduled start time. You will know that Metaview Notetaker is capturing notes for you when it appears as a guest participant in your Google Meet.

Allowing the Notetaker bot into the call

If your Google Meet settings require meeting hosts to admit guests, the Notetaker will need to wait in the Google Meet “waiting room” and will send this request notification to the meeting host. Metaview will not capture any notes for you until it has been admitted into the meeting.

Starting in late March 2026, Google Meet flags all meeting bots — including Metaview — with a “potential risks” label in the waiting room. This is a Google-wide change affecting all notetakers, not a Metaview issue. See here for details.

Whoever is the meeting host on the Google Meet call will need to admit the Notetaker bot within 8 minutes of the scheduled start time after which the Notetaker bot will kicked out of the Google Meet waiting room. If you use multiple Google accounts, make sure you are logged in to the same Google account as the one that organized the meeting. You should see the “Meeting Host” title next to your name in the participant tab.

If a call starts late, the bot may have already timed out and left the waiting room by the time the meeting host joins and admits the bot. We recommend using the Inviting to an ongoing call option.

Ending your call

Metaview’s Notetaker bot will stay on the Google Meet call until all participants have left, there is no audio for a extended period of time, or if the meeting is ended by the host. Your notes will be ready on your Metaview account within 5 minutes of the bot leaving the call.

If no one joins the call, Metaview will leave after 8 minutes from the scheduled start time.

Removing the Notetaker bot before the end of the call

Call participants can easily remove Notetaker bot from an ongoing Google Meet. Meeting hosts can remove the bot directly from the meeting screen. Select the bot, click ⋮ (3 dots) and Remove from the call. If you remove the bot at the very start of the call, Metaview will not process any notes.

Metaview interviewers and account admins can also remove Metaview from an ongoing call from their Metaview account home page. To do so, go to section “Completed interviews”, click ⋮ (3 dots) of the ongoing call and select the Remove bot option. If you remove the bot at the start of the call, Metaview will not process the notes. Click Confirm and the bot will leave the Google Meet call within 30 seconds.

Minimize or hide the Notetaker

Google Meet allows each participant to control how the meeting looks for themselves, and these controls are specific to Google Meet. You can change layouts (such as tiled or spotlight view), pin a participant, or adjust your view to focus on specific speakers. These settings only affect your own screen and do not change how others see the meeting.

Google’s instructions for changing layouts and managing participant views are available here.

It’s not possible to fully hide or minimize the Metaview bot for everyone in the call. The bot joins as a standard meeting participant, and only the meeting host can decide whether it is allowed to join or remove it from the meeting.

This approach supports transparency and compliance. Because the bot is visible, all participants are aware that the conversation is being captured and by which participant. Recording solutions that operate invisibly can reduce transparency and may not meet local privacy or data protection requirements.

Customizing the Notetaker bot’s appearance

Metaview shows up as a guest participant labeled as “[your company name]‘s Metaview Notetaker” on your Google Meet meetings. Admins can adjust the name of the Notetaker via the Workspace Settings under Bot name.

Please note that the selected Bot name applies to all users within your workspace.

Organizations on our Enterprise plan can customize this by adding your logo as shown below, please submit your request here or have your account admin submit a logo to your team’s customer success manager with the following specifications:

• SVG or PNG format
• Minimum 400px width
• Logo background must be transparent

This option is only available for teams on the Enterprise plan. See here for details.

Invite Metaview to an ongoing Google Meet call

If you are in a Google Meet call and want to have Metaview join immediately, copy the meeting link from the browser address bar.

See here for more details here on where to paste the link: Inviting to an ongoing call.

Changing your Google Meet settings

Any host, co-host, or organiser can change these settings. Select an upcoming calendar event in Google Calendar and click on the ⚙️ (gear) icon to access Video call options.

Meeting access type: Under Host controls, the Meeting access type setting controls who can join your meeting directly and who gets held in a waiting room for a host to admit.

• Open: no one has to ask to join. There is no waiting room, and the Metaview Notetaker will join automatically.
• Trusted: people in your organization and calendar invitees join directly. Everyone else, including bots, lands in the waiting room.
• Restricted: only explicitly invited participants join directly. Everyone else, including bots, lands in the waiting room.

The Waiting room tab is a separate setting that controls what happens to participants who don’t meet the meeting access type criteria. If the waiting room is enabled, those participants are held until a host admits them. If it’s disabled, they are simply blocked from joining.

The waiting room also has a Bring in automatically option, which admits everyone from the waiting room as soon as a host joins the call.

In short: the meeting access type determines who needs to wait, and the waiting room setting determines what happens to them when they do.

Make the desired changes, and click Save. If your Google Meet settings are controlled by your IT administrator, you may need to contact them to make these changes. For more details about about Google Meet settings and configurations, please visit the Google Help Centre.